The most effective and strategically important tools for planning human activities

Contents

List of methods
Electronic assistants
Conclusion

Hello, dear readers of Valery Kharlamov’s blog! Today I will tell you what activity planning tools exist. This information is important not only for entrepreneurs and busy managers, but for everyone in general, even a student and a housewife. It saves a lot of time and helps to always be aware of all the plans and meetings.

List of methods

You can read about how to set priorities and create goals correctly here. Now let’s go directly to the list of the most effective methods that will save you a lot of time:

1.Job storage

Keep records in any gadget convenient for you, let it be a tablet or smartphone, the main thing is that it is always with you. Some prefer ordinary notebooks, as the risk of data loss due to any “glitches” of the system is reduced, as well as independence from charging. So write out any of your ideas, thoughts and tasks right away, this gives more chances that they will come true, and will not be forgotten.

2.Categorize

So all the information will not be piled up, otherwise you will have to spend a lot of time and effort searching for what you need. That is, ideas separately, work and household tasks as well, and so on, depending on your duties and obligations.

3. Hierarchy

It must be present, because some things can wait, and some must be implemented instantly. By the way, such planning, when resources and each step are calculated, helps to understand in advance how real a project or business is and whether it is worth moving in this direction.

4. Grouping

When we have a list of tasks, we can track which ones are similar so that we can group them together and implement them at the same time. For example, if you need to replenish the stock of stationery, this can be done simultaneously with the purchase of groceries at home, so as not to go shopping several times.

5 Compatibility

Save your time by combining some things. For example, while in the queue at the hospital, or to the authorities, there is an opportunity to study the documents, or read developing literature. Listen to audiobooks and more while commuting.

6.Delegation

Think about what kind of work you can delegate to subordinates or relatives. It is clear that you will do much better, but sometimes, in order to successfully complete a difficult task, you should not waste your energy on trifles that someone else can do.

7. Keep a calendar of events

Writing out plans and appointments with hard dates. You can use your phone, or draw a graph on paper, circle a wall calendar, stick stickers. The main thing is that you feel comfortable, because no methods will help if for some reason they did not suit you.

8.Smart cards

Significantly save energy and time will help drawing mind maps, they are also called mind map. This is a schematic sketch, as if giving the material a digital look. You can learn more about them in the following article.. In addition to simplifying the process of memorization, such a map helps to see the situation holistically and objectively evaluate it.

Electronic assistants

Google calendar

It also syncs with other Google products, and you can also send messages to your phone to remind you of something. This is very convenient when for some reason there is no access to the Internet, you will always be aware of upcoming events. In addition, it is convenient to enter data there when there is no notebook with a pen at hand.

Link to Google.

eM Client

This communicator is so versatile in terms of functionality that any strategic planning and goal setting is easy. eM Client makes it possible to exchange messages from various social networks, synchronizes with other calendars and colleagues. At your request, it is able to send out meetings, send invitations to a meeting, and so on.

The interface of the program is very simple and intuitive. The basic features of the program are free. Of the minuses, I see only the English version of the official site, but Google Chrome solves the problem. When you right-click, select translate into Russian. The program itself, when downloaded and installed, is completely Russified.

Here is a link to official site.

Shifter

Mobile app. Ideal for those who have a shift type of work. It makes it possible to plan a schedule for a long time ahead, which helps in those situations when you need to do other work, or plan an event, because you don’t have to sit with the calendar to count, stray, get confused, and so on.

The application is very simple. At the first start, you will be asked to take a short training course on how to use the application.

Link to play market.

A

It has in its arsenal the main functions that every busy person will need. This application has a very simple interface, even the one who first started using such an assistant will figure it out. If it is not possible to record, for example, while driving, you can always dictate a task that will be recognized and saved as a text note. It is also convenient because, for example, if you find yourself in the place where they offer the service that you need and you have added it to the list, Any.DO will immediately let you know about it.

Just imagine, you drove into a restaurant to discuss the financial situation of the company with a partner, and your phone gives a hint that tickets to the opera are sold in this territory, very close by, because you fixed a week ago that you need to make a gift to your wife, but still nothing get to the checkout. Plus, it also resets the exact location on the map. An indispensable piece and a truly personal pocket assistant.

Also in Any.DO, you can attach detailed information to some planned task, indicating the contacts of the person who will deal with it, and not just for memory, but in order to notify him of the created duty. That is, this note will be sent to him on the phone. In small companies and enterprises, this application is a success.

Here, on the official site, link.

Clara

The work of this assistant will have to be paid, but it’s worth it. Clara monitors your e-mail correspondence, and when it notices the details of any event, it will automatically add it to your calendar.

Program here.

Pick

Ideal for those who organize meetings very often, because once you make a schedule, you can reset it to colleagues, plus Pick itself will send notifications about the place and time to the person indicated in the entries.

Take him here.

Sleep as an Droid

With it, any planning process will go light. You can add tasks, even subtasks for larger goals, notes, reminders, and prioritize. It is synchronized both with other devices of the owner, and with his colleagues or subordinates. And, importantly, you will receive a license for it for free. If you are interested in learning more about this application, write in the comments, I will answer your questions. I use this application myself, for me it is an indispensable scheduler.

Download here.

LeaderTask

Suitable for all platforms, the license is not cheap, but there is a 7-day trial version. Considered a leader among planners. Tasks, plans and goals are located immediately in the calendar grid, which is very convenient, and it is also possible to attach a file with the necessary data to them, change the color and set up priority filters. As in previous versions, there is a binding of contacts to which you can send notifications.