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Word 2013 makes it easy to share documents with OneDrive. Previously, if you wanted to share a file, you could email it as an attachment. True, with this approach, many different versions of the document appeared, which later became difficult to track. In this lesson, you’ll learn how to share Word documents directly from within the application, with huge benefits.
By giving users access to a file directly through Word 2013, you are sharing the same file. This allows you and other users to co-edit the same document without having to keep track of multiple versions.
Before you can share a document, you must first save it to your OneDrive cloud storage.
- Click the Fileto go to Backstage view, then select General access.
- A panel will appear General access.
- On the left side of the panel, you can select the sharing method, and on the right side, its options.
Sharing options
This area changes depending on which file sharing method you choose. You have the ability to choose and control the process of sharing a document. For example, you can set document editing rights for users who share the file.
Sharing methods
1. Invite other people
Here you can invite other people to view or edit the document. We recommend using this option in most cases, as this option leaves you with the greatest level of control and privacy when sharing a document.
This option is selected by default when opening the tab General access.
2. Get a link
Here you can get a link and use it to share the document. For example, you can post the link on a blog or email it to a group of people. You have the opportunity to create two types of links, in the first case, users will only be able to view the document, and in the second, they can also edit.
Here you can post a link to the document on any of the social networks that your Microsoft account is connected to, such as Facebook or LinkedIn. You also have the option to add a private message and set editing permissions.
4. Send by email
This option allows you to send the document by email using Microsoft Outlook 2013.
5. Online presentation
This option allows you to share the document as a real-time presentation. This option is especially convenient during a conference call.
Word generates a link that other users can open in a web browser. You can always pause a presentation to make changes and then resume it.
6. Post to a blog
With this Word tool, you can publish a document directly to your blog. Naturally, only if you use one of the blogging sites (engines) supported by Word, for example, SharePoint, WordPress or Blogger.