How to send a Word document in the body of an email

If you prefer to write emails in Word, know that you can send them directly to recipients from there. This option is hidden in Word 2013, although it should have been added to the ribbon or Quick Access Toolbar.

We’ll show you how to place the tool Send to Mail Recipient (Send Message) to the Word Quick Access Toolbar and how to use it to send an email from Word.

Start Word and open the tab Fillet (File).

In the menu on the left, click Options (Options).

On the left side of the dialog box Word Options (Word Options) has a list of sections. Look for Quick Access Toolbar (Quick Access Toolbar).

The Quick Access Toolbar settings window will appear on the right. Click on the drop down list at the top left Choose commands from (Select commands from) and select Commands Not in the Ribbon (The commands are not on the ribbon).

Scroll through the list of commands that appears and click on Send to Mail Recipient (Send a message). Click on Add (Add) to add this command to the list of commands on the Quick Access Toolbar (on the right).

Press OKto confirm the changes and close the dialog box.

There is now a button on the Quick Access Toolbar that allows you to send a message. To create a letter in the current document ready to be sent by e-mail, click this button.

A panel with fields will open. That’s it (To whom), Cc (Copies), Subject (Topic) and Introduction (Introduction). In field That’s it (To) enter the email address of the recipient, in the field Subject (Subject) Write the subject of the email. fields Cc (Copies) and Introduction (Introduction) fill in as desired.

If you want your email address to be displayed to the recipient when they receive an email, click Options (Settings) and from the drop-down list, select from (From).

In the field that appears from (From) Enter your email address.

Some settings can be configured for all emails. To access them, click on Options (Settings) and select the item of the same name from the drop-down menu.

Configure security, shipping, and delivery settings in the dialog box Properties (Properties). To change the individual security settings for the current email, click the button Security Settings (Security settings).

Note: As in Outlook 2013, you can request notification in Word when an email is received and read.

Set the desired options in the dialog box Security Properties (Security Properties) and click OK… In the dialog box Properties (Properties) click on Fermer (Close) to return to editing the letter.

To send a letter, click the button Send a Copy (Send a copy) or keyboard shortcut Alt + S.

If you filled out the field from (From), then this address will be displayed to the addressee when he receives the letter.

Please note that the only confirmation that will remain after sending the letter is the original Word document. To save a copy of the letter in the mail program (Outlook, Thunderbird, etc.), in the drop-down menu Options (Settings) select Bcc (UK) and enter your email address in this field.