If you share a document and want to avoid editing it, you can choose to prompt users to open the document in read-only mode. We will show you how to enable this option.
Open the file you want to open as read-only and click the tab File (Queue).
In the menu on the left, click Save as (Save As).
On the left side of the window Save as (Save As) choose where your file will be saved. If the folder where you want to save the file is under the heading current folder (Current Folder) or Recent folders (Recent Folders), then click on them.
If the desired folder is not there, then click the button Review (Browse).
In the dialog box Saving a document (Save As) navigate to the desired location and change the file name if you want to save the file under a different name. Drop down menu Service (Tools) select item Common parameters (General Options).
In the dialog that appears, check the box Recommend read-only access (Read-only recommended) and click OK.
Press Save (Save) to save the document with these settings.
This technique also works in Excel. Dialog window Common parameters (General Options) is slightly different, but the parameter remains the same.
Now anyone who opens the file in Word (or Excel) will be prompted to run the document in read-only mode.